Administrative Assistant Assumption Cemetery

The Administrative Support position oversees daily administrative operations while delivering a professional, compassionate, and welcoming experience for client families and visitors. This role requires strong organizational skills, discretion, and the ability to provide empathetic support to families during sensitive and emotional circumstances. **Essential Job Functions:** * Serves as primary administrative support to the Office Manager and Sales Manager * Oversees the Seasonal Floral Program across all cemetery markets * Manages counter floral sales in Wheaton and coordinates seasonal floral order processing for all markets * Supports daily office operations with a strong focus on accounts receivable management and administrative efficiency * Maintains and updates the mailing list system across all cemetery markets * Develops and manages cemetery inventory mapping initiatives * Coordinates visitor check\-ins, notifies staff of appointments, and escorts guests to the appropriate meeting areas * At times, collaborate with Family Service Representatives to manage initial communications from funeral homes and coordinate burial scheduling, ensuring seamless service delivery and an exceptional standard of care for client families. * Provides occasional support in scheduling appointments, ensuring accuracy, efficiency, and a smooth coordination of the office calendar. * Performs aftercare initiatives with sales manager * Compose and type service request forms and correspondence as necessary * Receives and accurately records payments from client families * Files family client files, interment cards, lot cards * Coordinates and maintains inventory counts for office collateral material and supplies * Maintains a comfortable environment for clients, providing beverages and other amenities for families as needed * Maintains guest\-waiting area, disposing of trash, replacing tissues, and general straightening of furniture * Serves as a backup to the office manager to perform administrative functions as needs dictate Receives, opens and distributes mail * Supports the mission, philosophy, objectives and policies of the Catholic Church and the Diocese of Joliet Pay: $22\.00 \- $26\.00 per hour Benefits: * 401(k) * Dental insurance * Flexible schedule * Flexible spending account * Health insurance * Paid time off * Retirement plan * Vision insurance Work Location: In person