Administrative Assistant, Cemetery

**POSITION SUMMARY**

The Cemetery Administrative Assistant is responsible for providing administrative support to the staff of the Cemetery and Mausoleum.

**ESSENTIAL DUTIES AND RESPONSIBILITIES**

* Coordinates and performs administrative activities to support the needs of cemetery families and staff.
* Manages the calendar for the cemetery including funeral services, sales appointments, holidays, special events, staff vacations, and other.
* Assists with monthly billing of cemetery customers, collections efforts, and distribution of Certificates of Ownership.
* Provides sales and funeral service support to the counselors, including assuming sales and funeral service coordination responsibilities during counselor’s out\-of\-office time.
* Report writing, compiling agendas, and taking minutes of meetings.
* Procures cemetery supplies and processing purchase orders
* Processes vendor forms for new and existing vendors.
* Reviews, validates, and processes vendor invoices in NetSuite.
* Assists with travel arrangements and event planning.
* May interface with families to determine needs and distribute inquiries to the proper channels.
* Provides initial baseline research related to incoming inquiries. Responds to general inquiries from walk\-ins, phone calls, and email.
* Assumes other related responsibilities and special projects as required.
* Adheres to confidentiality rules and all other Trinity Church NYC policies, procedures, and rules.
* Performs all duties in a manner that promote Trinity’s mission and core values.

**REQUIRED KNOWLEDGE, SKILLS, AND ACTIVITIES**

* Proficiency in Microsoft Office
* Proficiency in NetSuite
* Proficiency in Adobe Pro
* Proficiency in Webex
* Proficiency in Hubspot
* Excellent note\-taking, oral communication, writing skills
* Excellent phone manner
* Organized and detail\-oriented

**REQUIRED AND PREFERRED EDUCATION, EXPERIENCE, AND CREDENTIALS**

* 2\-5 years administrative assistance experience.
* Experience with purchase order systems preferred.
* Associates degree or equivalent required.
* Must be Bilingual \- English and Spanish.

Pay: $35\.66 \- $40\.22 per hour

Work Location: In person