Administrative Assistant

**Description** --------------- This position is responsible for providing secretarial support to the Cemetery Supervisor including typing, word processing, entering data in computer, and reports; provides information to Funeral Director, Monument Companies, and general public. **Examples of Duties** ---------------------- * Answers telephone and provides information for Funeral Directors, Monument Companies, and general public. * Assists in sale of burial rights of spaces. * Schedules appointments, Collects payment for charges and fees, writes receipts. * Enter and stores data into Cemetery software system. * Prepares memos, grant of burial rights, monthly reports, year\-end reports and other special reports as assigned. * Maintains records and filing system. * Prepares and mails correspondence letters as required. * Calculate timesheets, codes purchases under the direction of the Cemetery Supervisor. * May be called upon to assist personnel in preparing the Cemetery for special occasions and for maintenance of grounds. Uses safety practices in performing tasks. **Typical Qualifications** -------------------------- **Knowledge, Skills, and Abilities:** Knowledge of modern office management equipment, techniques and procedures. Skill in typing, filing, word processing, data entry, bookkeeping and general ledger. Skill in operating a computer and using Windows XP and Adobe programs. Ability to schedule, organize and complete a variety of work activities. Ability to communicate with other City employees, officials and the general public. Ability to maintain operational residential telephone services and respond to off duty work calls. **Education, Certification, and Experience:** High school diploma or GED. Two years with a business or vocational secretarial training certificate. Two years of verifiable secretarial experience with a medium sized public agency or private employer. Computer literate. Bilingual skills preferred. Valid Kansas driver’s license. **Supplemental Information** ---------------------------- **Environment:** Majority of work is performed in an office in a controlled environment. Occasionally assists visitors by showing them grave sites located in the Cemetery for burial site acquisitions or location of deceased family members or friends. Surfaces: Carpeted office, grass, gravel, asphalt, cement. **Physical Characteristics:** Ability to lift up to 26\-50 pounds and carrying objects weighing up to 25 pounds, bending, pulling, folding, filing, sitting, standing, walking.