Administrative Assistant

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Provides administrative support to a funeral home, cemetery, crematory or a combination of these facilities. Assists with special projects, research, and resolving problems. Schedules meetings, drafts memos, transcribes notes, creates presentations, generates reports, and prepares and monitors invoices and expenses.

**JOB RESPONSIBILITIES**

* Schedules meetings
* Makes travel arrangements
* Plans events
* Completes management expense reports
* Responds to inquiries in writing and or verbally
* Pulls monthly reports
* Enters contract details into information system and maintains other related documents
* Orders and checks memorial to ensure accuracy
* Processes annual funeral home and cemetery license renewals
* Codes and scans invoices
* Processes accounts payable and other accounting support transactions
* Receives incoming telephone calls and assist callers with any questions or comments, direct calls to appropriate team members
* Schedules call-in appointments for Sales
* Files and maintains customer information
* Maintains office and facility supplies as well as fax machines, copiers and network printers
* Prepares daily schedules
* Administers HR processes including new hire paperwork, background checks and bonus processing
* Maintains processes to ensure compliance with policies and procedures including SOX administration and audit
* Trains others on policies, procedures and new company initiatives
* Maintains a friendly attitude offering assistance and guidance to all persons entering the location

**MINIMUM REQUIREMENTS**

**Education**

* High school diploma or equivalent

**Experience**

* 3 years of experience working in a customer-focused and fast-paced professional environment

**Knowledge, Skills and Abilities**

* Must have advanced computer, internet and word processing (typing minimum of 40 – 60 wpm) skills
* Working knowledge of office equipment including calculators, copiers, printers, fax machines, telephone console
* Ability to handle confidential and sensitive information with discretion
* Effective communication skills, both orally and in writing
* High level of compassion and integrity
* Ability to follow instructions and work with minimal supervision

Postal Code: 85711Category (Portal Searching): Administration and ClericalJob Location: US-AZ - Tucson