Event and Logistics Assistant

**Role Summary**
The Sales & Marketing Administrative Specialist is a dynamic support role designed for an administrative-minded professional who thrives in project execution, organization, and event logistics. This position provides comprehensive administrative support to the sales and marketing teams, ensuring organized operations, accurate documentation, and efficient coordination across multiple initiatives. The role manages communications, organization of marketing material, convention logistics, and marketing support activities while helping maintain smooth day-to-day workflows. The ideal candidate brings strong administrative and organizational skills, attention to detail, a service-oriented approach, and the ability to manage competing priorities while representing Express Funeral Funding & CemSites professionally at key industry events.

**Key Responsibilities**
**Sales Support & Administration**

* Answer and route phone calls and internal communications to appropriate staff
* Schedule meetings, appointments, and support calendar coordination for Sales leadership
* Assist with sales reporting, data entry, and convention lead card processing
* Prepare sales materials for meetings, presentations, and professional development
* Support travel planning and logistics for the sales team attending funeral industry events
* Order and maintain office supplies and internal sales support inventory as needed

**Organization of Material & Conventions**

* Organize marketing material in the office/keep supplies stocked up properly
* Support sales and marketing team with materials and manage conventions
* Sign up booth space for all conventions
* Confirm and ship all material needed for conventions throughout the country
* Manage marketing material and promotional item inventory, including ordering, tracking, and restocking

**Event & Logistics Coordination**

* Serve as a point of contact for state and industry associations to schedule and coordinate trade shows and events
* Prepare, package, and ship booth materials for state and national trade shows
* Oversee shipping logistics, tracking, and delivery of marketing materials to sales representatives
* Assist with on-site event coordination at EFF functions, supporting wherever needed
* Ensure all materials, collateral, and promotional assets arrive on time and meet brand and compliance standards

**Cross-Team Project Support**

* Support management with special projects across Sales and Marketing
* Coordinate with internal departments to ensure seamless delivery of materials and project completion
* Provide proactive communication, follow-through, and problem-solving for all assigned initiatives

**Required Qualifications**

* High School Diploma or GED equivalent
* 2+ years experience in an administrative role, organization, project coordination, or administrative sales and marketing assistant
* Proficiency in organization, logistics, and the ability to learn and handle multiple projects at once
* Experience managing inventory, shipping logistics, or event planning
* Ability to lift minimum 75lbs
* Exceptional organization, time management, and attention to detail
* Ability to work independently and adapt quickly in a fast-paced environment

Benefits:

* 401(k)
* 401(k) matching
* Dental insurance
* Flexible schedule
* Health insurance
* Life insurance
* Paid time off
* Vision insurance

Work Location: In person