experienced administrative office assistant

**Job Overview**

We are seeking a highly skilled and energetic experienced Administrative Office Assistant to join our dynamic team. This vital role involves managing daily office operations, providing exceptional customer service, and supporting organizational efficiency through proficient administrative and clerical tasks. The ideal candidate will demonstrate strong organizational skills, excellent communication abilities, and a proactive attitude to ensure smooth office functioning and positive client interactions. This paid position offers an exciting opportunity to contribute to a professional environment where your skills in office management, bookkeeping, and client support will be valued and utilized daily.

**Responsibilities**

* Serve as the front desk ambassador, greeting visitors and clients with professionalism and warmth while managing multi-line phone systems with confidence.
* Handle all incoming calls, directing inquiries efficiently while maintaining exemplary phone etiquette and customer service standards.
* Manage calendar appointments, schedule meetings, and coordinate events to optimize office productivity.
* Perform data entry tasks accurately using Microsoft Office applications, ensuring all records are up-to-date and well-organized.
* Maintain confidentiality when handling sensitive information, including client details, financial records, and internal documents.
* **Support office management duties such as filing, proofreading documents, managing supplies inventory, and organizing files for easy retrieval.**.
* Provide exceptional customer support by addressing client inquiries promptly via phone or email while ensuring clear communication and professionalism
* .**Qualifications**
* Proven experience in an administrative or clerical role within an office environment with a focus on office management or executive support.
* Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and QuickBooks accounting software.
* Excellent organizational skills with the ability to multitask effectively in a fast-paced setting.
* Exceptional communication skills, both verbal and written, including phone etiquette and client interaction experience.
* Demonstrated ability to handle confidential information discreetly and responsibly.
* Experience with data entry, proofreading, filing systems, calendar management, and time management strategies.

Join us in creating an organized, welcoming environment where your administrative expertise can shine! This position is essential in supporting our team’s success while providing meaningful contributions that enhance our operational excellence.

Pay: From $20.00 per hour

Expected hours: 40.0 per week

Benefits:

* Dental insurance
* Health insurance
* Vision insurance

Education:

* High school or equivalent (Preferred)

Experience:

* office work/funeral : 3 years (Preferred)

Ability to Commute:

* Chapel Hill, NC 27517 (Preferred)

Work Location: In person