Office Administrator

**Job Summary** The office administrator (OA) is responsible for overseeing daily office operations and ensuring a smooth, efficient, and organized work environment. This role supports staff, manages administrative processes, and serves as a key point of contact for internal and external communications. **Key Responsibilities** * Manage day\-to\-day office operations and administrative activities * Answer and direct phone calls, emails, and other communications * Maintain filing systems (physical and digital) and ensure accurate recordkeeping * Schedule appointments, meetings, and manage calendars * Order office supplies and manage inventory * Assist with basic bookkeeping tasks such as invoicing, expense tracking, and data entry * Assist with any legal, financial or insurance related documentation as well as any communications with insurance companies and other vendors * Support HR functions such as onboarding paperwork and maintaining employee records * Coordinate with vendors, service providers, and building management * Prepare reports, presentations, and correspondence as needed * Ensure office policies and procedures are followed **Qualifications** * High school diploma or equivalent required; associate or bachelor’s degree preferred * Experience as an office administrator, administrative assistant, or similar role * Proficiency in Microsoft Office (Word, Excel, Outlook) and office management software as well as MAC OS or Windows OS * Strong organizational and time management skills * Excellent written and verbal communication skills * Ability to multitask and prioritize effectively * Attention to detail and problem\-solving skills **Work Environment \& Requirements** * Primarily office\-based role * May require sitting or standing for extended periods * Occasional lifting of office supplies (up to 50 lbs) * Varied business hours, with weekly consistency **Key Competencies** * Organization and efficiency * Communication and professionalism * Reliability and accountability * Initiative and adaptability * Customer service orientated **Compensation \& Benefits** * Salary/Wage based on experience * Paid time off and holidays * Preneed plan options Pay: From $96\.00 per day Benefits: * Employee assistance program * Flexible schedule * Paid time off * Parental leave Work Location: In person